A wet signature is a concept where a person or multiple signatories present physically to sign a document to execute a contract, sale deed, or a recruitment drive. Pen, paper, and individuals that fix their signatures are the most significant components of the wet signature.
The sequence of Actions Before and After Wet Signature
Before signing any document physically, an organization must deploy resources such as employees to compile documents manually using paper and a pen using ink. Having compiled a sales deed with the required templates, organizations must use scanners and electronic photocopy machines to produce multiple copies. Signatories can sign a document when it is ready if they are readily present. Organizations must take additional pains of dispatching them through courier or postal services to the destinations if the signatories are scattered.
Implications of Wet Signing a Document
Organizations must deploy natural and human resources like papers made of fiber and the employee of the organization for prepare a document to get it signed physically, which is an expensive affair. Organizations must spend time and money duplicating copies using electricity and photocopy machines. Manually prepared documents must go to various destinations physically, which consumes time. The signatories must circulate documents physically to places if multiple signatories are involved.
How does Digital Signature Software Make a Difference?
A digital signature is an electronic signature of individuals who have secured an authorized and valid sanctity to sign a document electronically. Electronic signature software platforms offer an integrated document management system. Organizations that employ electronic signature platforms can automate document creation electronically, without following the conventional methods of papers, ink, and manual labor to fill data to create documents and templates.
Complete Automation to Import Data, Images, and Content
The electronic signature software is compatible with multiple devices, including laptops, desktops, tablets, and mobile. The digital signature software facilitates organizations to import data, images, content, and graphics stored in any of the devices mentioned above to create templates to prepare lease documents, dale deeds, offer letters, and vendor agreement deals. Companies can import customer information from the system and place the electronically saved image. Organizations can drag and drop the ‘electronic signature’ to shoot documents
in bulk within no time.
Instant Action on Documents
An electronic signature software allows you to set reminders, send text messages, and email communication to the document recipient and remind them to take action on it. It notifies a user of the document expiry date and hastens the recipients’ action.
Interactive Software
Electronic signature software promotes instant interaction of the stakeholders involved in a discussion. The platform allows them to chat, text, and send messages using this platform to clarify doubts before signing a document electronically.
No Physical Presence Required
An HR manager can sign several offer letters electronically to dispatch them instantly using this platform. The platform does not necessitate the physical presence of the incumbent to sign a document. An organization can send single or bulk documents from one corner of the globe to the other. A recipient can avail themselves of any preferred device of their choice on any remote corner of the globe.
A recipient can fill the document with their details and fix their signatures quickly. An HR manager can offer a matchless user experience to employees by completing the employee onboarding process using this virtual platform. They can issue electronic access to the HR portal and an authentic employee ID card, create a salary account, and enlist the new employees for a group insurance policy or medical insurance package.
Collaborative Platform
All the signatories involved can sign at a time on a business deal to accomplish strategic business goals. A document sender receives instant alerts when a recipient opens and signs the document. When the stakeholders reacted by signing it, the document sender need not wait for the recipients to revert. These documents remain on the cloud for the sender to collect for immediate use.
Paperless Work Atmosphere
Organizations can automate the total workflow and allow employees to work virtually in a paperless office atmosphere.
Cost-Effective and Environment-Friendly Software
Organizations have to waste employees’ precious time creating a document using paper and pen to fix a wet signature. Instead, organizations can create multiple electronic documents in a paperless work environment. Signatories can sign a document from across the global locations in remote mode by dragging and dropping an electronic signature. They can spare money they should spend on photocopies, image scanners, and parcel or courier services.
Streamlines Workflow
A digital Signature platform streamlines the entire document creation process and assigns an indexing number to each document to archive them on a central repository. Stakeholders scattered across the globe can avail them at any time instantly. A physician need not wait for the hospital management to file patient reports, electronic images, and records. A physician can avail electronic records of the patients from a central repository for diagnosis or prescribe medication.
An educational institution can archive student information, including the student grades, addresses, transcripts, evaluation scripts, and tutorial files online. Students can avail of the
electronically signed documents to apply for project funding, higher education, and exploring overseas educational goals.
Tamper-Proof, Documental Evidence
An electronic signature turns a document encrypted to make it authentic and free from scandals and forgeries. The electronic signature tool saves the date and the time when the electronic signature is fixed and is open for independent auditing. It leaves no scope to tamper with the electronically signed document.
Legal Binding for Electronic Signature
Property documents, bank account opening, insurance claims settlements, military operations, and student mark memos can be signed electronically as they remain legally binding in over 150 countries globally.
Important Use Cases
Banking, Education, Insurance, Health, Hospitality, Manufacturing, Legal Firms, HR agencies, Processing, and Logistic sectors can deploy electronic signature software to provide a unique and personalized customer experience.
Driving Force for the Electronic Signature Software
Governments, small, medium, and large enterprises have started investing in electronic signature software to create a digital ecosystem to promote a complete digital transformation.
Conclusion
Save time and money, and accomplish all your business and organizational goals using electronic signature software that is quick, efficient, and agile to create a digital ecosystem toward a completely digital transformation
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